Announcing Zimbra Collaboration Suite 6.0: 50+ Million Users Have Spoken

60launchWith thousands of votes from the Zimbra community submitted to our product management database, and tens of thousands of hours logged by our engineering team, we are excited to officially announce Zimbra Collaboration Suite 6.0.

ZCS 6.0 is chock full of everything you asked for – because we made sure to check off the hit list of top requests. Some of the highlights include improved delegation and share management, increased productivity with three-pane email view, read receipts, remote wipe for mobile devices, and more. Our goal was also to make ZCS 6.0 the most flexible product yet, so we’ve also made it easier than ever to integrate 3rd party software. You can learn more about the new features in 6.0 later today in a deep-dive blog post.

But that’s not the only recent milestone: Did you ever wonder what Zimbra and South Africa have in common? No it’s not our love for South African Hip Hop or Kwaito … it is that Zimbra just bested their population of 49.3 million because today, we have surpassed the 50,000,000th paid mailbox mark. Meaning if all Zimbra users made up their own country they would be the 25th most populous in the world, edging up on Italy (Pasta anyone?). It’s amazing that we were able to gain ten million paid mailboxes just six months after reaching 40 million. Those 50 million accounts are spread across over 100,000 organizations that are now using Zimbra throughout the globe. That leap can only be attributed to our wonderful collection of partners and developers who continually remind us what people need so we can deliver the best collaboration product on the market.

We’ve been lucky to have the opportunity to work with a wide range of customers – from enterprises such as Computer Sciences Corporation, Mediacom, and WebMD to new government organizations including The Drug Enforcement Administration (DEA), Greece’s Ministry of Foreign Affairs, and Oman’s Ministry of Health; to educational institutions like Swarthmore College, Ecole Polytechnique de Montreal, and Savannah College of Art and Design.

Below are images a new mash-up built around ZCS 6 platform enhancements enabling Zimlets to be core application tabs.  “Zimbra Social” keeps you on top of all your Facebook, Twitter and Digg goodness.

Zimbra Social - Facebook and Twitter

Zimbra Social - Digg and Twitter trends

Get the latest version of the Social Zimlet from the Gallery

Thanks again for all your support and feedback; hope you enjoy ZCS 6.0!
Network Edition server download | Open Source Edition server download

You can also find a bit more about what’s new in ZCS 6 on the Zimbra website.

goedkope energie

ZCS 6.0.1 Released

The Zimbra Collaboration Suite version 6.0.1 is now available.

Notable Fixes:
40759 – Mailbox not accessible if folder is shared to a group with alises or a user with multiple zimbraMailDeliveryAddress
40737- Zmrestoreldap cannot create directory
40454 – Improved handling of data source errors
40896- Send/receive does not sync data of mounted folders
Entire change-list for this quick maintenance oriented release: PMweb 6.0.1

Before upgrading, kick-off a backup while you read the release notes.

6.0.1 Network Edition: Release Notes & Downloads
6.0.1 Open Source Edition: Release Notes & Downloads

Thanks to the early-adopters for identifying and prioritizing these issues, thereby providing a smoother upgrade for their fellow admins still on v5.

To find out what’s new in 6.0:
» Beta 1 Blog
» Beta 2 Announcement
» RC 1 & GA Feature List PDF
» Product Tracking Portal
» Sample testzimbra.com account

Subscribe to the blog for news on the latest innovations, and enjoy this release!
-The Zimbra Team
~~~
-Posix & Samba extension users should understand this doc.
-Disclaimer extension is not yet compatible.
-Large setups may be interested in optimizing the LDAP upgrade step.
-1M+ sites bug 40648 (adjust ldap_read_timeout before upgrading / fixed for 6.0.2)
-New installs go 64-bit, it’ll be supported longer. __________________
-Mike Morse (MCode151)

ZCS 6.0 Goes GA!

Everyone has been on the edge of their seats with anticipation, so without further ado: The Zimbra Collaboration Suite version 6.0 is now generally available!

With several thousand changes, there are far to many to list in this announcement; so here are a few places that provide overviews on the staggering number of cutting-edge enhancements:
» Beta 1 Blog
» Beta 2 Announcement
» RC 1 & GA Feature List PDF
» Product Tracking Portal

Before upgrading, kick-off a backup while you read the information-packed release notes.

6.0.0 Network Edition: Release Notes & Downloads
6.0.0 Open Source Edition: Release Notes & Downloads

From all of us here at Zimbra, we would like to extend our deepest thanks to the numerous organizations, developers, and testers who vetted the betas. Your feedback is invaluable. To those early adopters who will rush to deploy it on their systems: Your vote of confidence is the best encouragement our community can get. Thanks to all for helping to shape the next evolution of modern messaging software.

Subscribe to the blog for news on the latest innovations, and enjoy this GA release!
-The Zimbra Team

Contacts Organizer Zimlet: 5 ways to organize your contacts

Power Zimlet #3

If you have 100s or even 1000s of contacts and perhaps also using multiple address books and want to organize them, this one is for you. With lot of contacts also comes organization or maintenance, syncing and other issues.  For example, say you want to move all your company’s contacts into one address book so you can share company’s address book to someone,  or,  say file all of them by “(Company) First Name Last Name” format so its easy to sort them and differentiate them,  you will immediately see there is no easy way to do that.

And that’s where this Zimlet come in. Its  a very powerful and flexible Zimlet and provides 5 different ways (& several combination) to help organize your contacts. It also organizes across multiple Address books (simply use ctrl -key or Shift-key to select multiple folders).

1. Move or Cleanup:
– Move all contacts with xyz domain  in ALL address book folders into xyz Addressbook.

For example,  say  you want to move all gmail contacts to folder called ‘gmail friends’.  Assuming you already have an addessbook folder by name ‘gmail friends’,  here is how you would do that:

STEPS:

  1. Select “Contact’s email contains” menu,
  2. Enter “gmail.com” in the next field
  3. Select all the folders using Shift key or ctrl key  from “in folder(s): ” menu
  4. Select ‘Move Contacts to:’ Radio button
  5. Select the folder ‘gmail friends’
  6. Press Organize

Other use cases:
–  Move some Contacts in ALL  Address Book to Trash

–  Move ALL  Contacts in Some Address Book to Trash

–  Move ALL  Contacts in ALL Address Book to Trash

2. Merge:

– Move all contacts  in multiple Address-books(say AB2, AB3 & AB4)  to a single address book(AB1)

3. “Sort and Store” aka “file-As”:

– Zimbra by default sorts contacts by last name but lot of people want to sort by Company and one of the way you can achieve this is by filing them as “(Company) Firstname Lastname” or “Company Lastname, FirstName” or “Company”

– You can use File-as Action to simply file all your contacts in a specific format for consistent appearance.

4. Tag:

– Tag all contacts that contains some domain(say zimbra.com) with some tag(say: zimbra folks)

5. Contacts with Phone number(for mobile sync): This is one of the special actions I added to help mobile users to move all the contacts that has phone number to one folder. Which in-turn makes it easier to make phone calls.
e.g. move all contacts with phone numbers to “has phone number” Address book. Now, sync it to mobile phone and you can be sure to know that the contacts in that folder has some phone number.

Contacts Organizer

PS:
1. For more details and to download: Visit Gallery
2. Please make sure to to take backup of all your Address books before using this (from Preferences > Address Book > Export)

Zimbra Collaboration Suite 5.0.18 has been released

We are pleased to announce: Version 5.0.18 of the Zimbra Collaboration Suite.

Key Enhancements:
21489 – CalDAV: support for calendar delegation (iCal 4/Snow Leopard/zimbraPrefAppleIcalDelegationEnabled)
33583 – Reduced duration of maintenance mode in backups (Just during MySQL & Lucene, not LDAP & first round of blobs.)
19702 – Trash/junk lifetime based on time message was moved instead of recieved zimbraMailPurgeUseChangeDateForTrash
06112 – ZCO: out of office assistant
29489 – ZCO: run local rules automatically (If Outlook & Zimbra filter act on same message, Outlook rule priority. Recommend disabling ‘Clear Categories on Mail’ under Tools > Rules & Alerts)

Notable Fixes:
21750 – Resource & location reservation across domains
30217 – Prevent outlook from sending mail on behalf of another person within the organization
38112 – Creating appointments in iCal does not send the invite
38711 – Calendar view going blank
38288 – PST migration Outlook ’07 SP2 crash
36923 – Tagging of appointments in ZCO causes failure in blackberries
39002/3, 39027, & 37540 – No need to re-apply the July critical security patch.

(Further details on PMweb.)

Save data, save time, save yourself from anguish: Take a backup before upgrading. Backup and Restore Articles – Zimbra :: Wiki

5.0.18 Network Edition Release Notes

5.0.18 Network Edition Downloads

5.0.18 Open Source Edition: Release Notes & Downloads

Subscribe to the blog for the latest news. Hope you enjoy this release!
-The Zimbra Team

Source: Zimbra Forums

Inbox Innovation: Zimbra Adds New Gadgets and Gallery

Zimbra’s open source roots have always been of great importance to both the company and the Zimbra Collaboration Suite (ZCS).  When we set out to build a new collaboration system over five years ago, we wanted to bring a fresh perspective to the market, and a big part of that was our commitment to being open source.  We understood sharing ideas within the open source community keeps you a one step ahead of competitors by iterating faster to give users what they want.  Process-maker-in-ZimbraA great example demonstrating how the community has flourished is the Zimlet development program.

Zimlets are simple but powerful extensions of ZCS that connect users’ email, calendar, and contacts with any number of outside services (for a couple of recent examples see Alfresco and Peru and TripIt).  Zimlet development growth in the community has been strong and steady, and we are excited to continue supporting the community’s work by providing a place where developers can feature the best of their integrations to share with other Zimbra users.   So, today we are launching an updated Zimlet Gallery where you can pick and choose from many handy new ZCS extensions.

At the same time, we also love seeing our Yahoo! friends continue to embrace openness as part of the Yahoo! Open Strategy. In addition to this announcement today, a number of our Yahoo! brethren are extending their platforms to become more open. Today, Yahoo! Mail is introducing applications which enable people to make online payments, access personal photos and more easily send large files directly from their inbox. In addition, My Yahoo! is adding even more third-party applications, driving enhanced personal productivity for users directly from their My Yahoo! start page. You can read more about the Mail and My Yahoo! updates on the Yodel and YDN blogs.

As part of the Zimlet Gallery launch today, we’d like to introduce you to a few new third-party Zimlets, including:

Xythos Zimlet – The Xythos Zimlet allows you to drag and drop email messages and file attachments directly into Xythos’ Enterprise Document Management System.  Secure document management is popular in the enterprise and universities; integration in email is key for ubiquitous adoption.

Processmaker Zimlet – The Processmaker Zimlet helps streamline workflows, like time-off requests, all within Zimbra email (see above).  This Zimlet is already becoming popular and is being deployed at Access America Transport and Ministerio de Vivienda by our Zimbra Partners.

Sticky-Notes-in-ZimbraIn addition, Zimbra developers have created a handful of new Zimlets, including:

Place Sticky Notes on Email – The new Sticky Notes Zimlet allows you to attach and tag emails with “notes.” One can leave comments, reminders, additional info about the email and more. And Zimbra’s powerful search can search through emails based on the contents of the tags/notes attached to the email.

Email Highlighter – The Colored Emails Zimlet allows you to apply personally assigned colors to emails from specific senders such as a family member, your boss, etc. You can identify senders by color, but you can also create colored emails through tags, making it easier to prioritize any inbox.

Save Email as Documents – With one click, the Email-2-Doc Zimlet lets you save an important email as a Zimbra Document; it will automatically save any attachments as links in the Document as well. The email can then be edited and shared with others.

So sánh Zimbra và Google Apps: cách tổ chức Email

Một trong các điểm khác biệt quan trọng giữa Zimbra và Google Apps là cách thức tổ chức lưu trữ và hiển thị Email.

Thay vì sử dụng folder, Google đánh nhãn các Email và hiện các nhãn bên danh sách bên trái tương tự folder. Google nghĩ rằng cách đánh nhãn sẽ tiện lợi hơn cho người dùng vì 1 email có thể được đánh nhiều nhãn khác nhau.

Đầu tiên, chúng ta hãy thử xem nhãn trong Gmail. Nhãn trong Gmail xuất hiện bên trái giao diện hộp thư:

label1

Để đánh nhãn, chọn hoặc mở email, rồi chọn trong menu “More Actions”. Trong hình dưới, tôi đánh nhãn “Work” cho email:

label2

Email của tôi bây giờ được đánh nhãn “Work”:

label3

Dùng Gmail, tôi không thể đơn giản là kéo một email trong inbox vào một nhãn mà luôn phải chọn nhãn cần đánh trong menu More Actions, rất mất công, đặc biệt trong trường hợp xử lý một thao tác cơ bản thế này. Hơn nữa, email thực tế vẫn nằm trong inbox. Nếu muốn giải phóng bớt inbox, tôi phải chọn chức năng Archive, email sẽ được đưa vào mục All Mails, một kho lưu trữ tổng hợp.

Chuyển sang Zimbra web client, email được tổ chức theo folder, sử dụng kéo & thả để chuyển giữa các folder.

Trong Zimbra, công việc lưu trữ đơn giản chỉ là kéo email vào 1 folder. Trong màn hình bên dưới, tôi kéo một email mới từ Inbox sang 1 folder con tên Work:

z1

Tôi có thể tạo mới folder bất kỳ lúc nào bằng cách nhấn vào nút “New Folder” phía trên Inbox.

Nếu nhấn chuột phải trên folder, tôi thậm chí có thể chia sẻ folder cho bất kỳ ai trong nội mạng:

z2
Trong cửa sổ Share Properties, tôi có thể gán quyền chỉ đọc (view only) hoặc toàn quyền (full access) cho từng người:

z3

Ngoài ra, trong Zimbra, tag có thể được dùng để đánh nhãn tương tự như label trong Google App, nhưng với tính năng vượt trội cho phép kéo thả email để đánh nhãn cho email đó.

Màn sau minh họa cách thức tạo tag mới:

tag

Và đặt tên:

tag3

Để đánh nhãn một email, giờ đây với Zimbra, đơn giản chỉ là kéo email đó và thả vào tag đã có sẵn như hình dưới:

tag2

Để xem các email đã đánh cùng một nhãn, tôi có thể nhấn vào nhãn trong danh bên trái:

tag5

Một email có thế được đánh nhiều nhãn khác nhau, email đầu tiên trong màn hình bên dưới của tôi được đánh hai nhãn, được phân biệt với nhau bằng màu sắc:

mtag

Với việc sử dụng kết hợp đánh nhãn bằng tag, tổ chức và chia sẻ email theo folder, Zimbra web client tiện dụng hơn nhiều so với Gmail/Google Apps.

Đón đọc kỳ tới: So sánh giữa Zimbra và Google Apps – tính tối ưu trong dữ liệu đầu mục (MetaData)

6 Tips for a Smooth Zimbra Server Install

It may sound odd offering more Zimbra installation advice since there is a lot on the subject in other blogs, our documents, wiki and Forums. In fact, some quick research surfaced over 1.4 million hits for Zimbra server install on the web and 36,000 on the Zimbra site alone.

But we are also fortunate to have more new Zimbra users than ever, and after helping some trial customers recently, it was a good reminder a few simple tips can help cut through some noise and avoid time-consuming snags once you start the install process. So without further ado here are the top 6 common pre-requisites to consider when preparing for your Zimbra installation:

1. Firewall
Servers have firewalls configured once the operating systems are installed for security purposes. Our recommendation is to temporarily disable the firewall on the system during a single and multi-server Zimbra installation. An alternative would be to refer to our installation guide to get a list of ports (see Table 1) used by the application and make sure the ports are open prior to installation. Zimbra-ports

2. DNS setup
All Zimbra configurations store hostnames. We do not have save any IP address information in our configuration. The advantage is this allows an administrator to change IP address (more likely) on the Zimbra system without having to perform any application changes.

This scenario means that all the hostnames to be used in a Zimbra installation have to be defined in DNS. Both A and Mx records for the hostnames and email domains need to be defined and verified prior to beginning your installation.

One other thing to consider is split DNS configuration if you are dealing with servers separated by a firewall.

3. Use of Fully Qualified Hostnames (FQDN)
It is crucial to use a Fully Qualified hostname during the Zimbra configuration. For example, you should enter server1.domain.com instead of server1. This avoids incorrect DNS address lookups and ensures that the client would be connecting to the right application.

4. Port Conflicts
Standard server configuration comes with support for numerous services like POP, IMAP and HTTP (see Table 1). These services are also installed with the Zimbra Network Edition. Therefore, you want to make sure you disable all these services prior to installation. The Zimbra installation scripts will check for any of these port conflicts and notify you to turn these services off before continuing.

5. Libraries and additional packages
Zimbra’s rich feature sets are dependent on additional packages being installed on the system. These packages vary between Linux and Mac Operating system. The Zimbra installation script does perform checks to verify all the dependencies have been met, but going through the System Requirements documentation (available on the Zimbra website) before will save you some time.

STORAGE CALCULATION EXAMPLE
(Based on ‘Mailbox Usage of 200 MB’ and 500 users)

+ User Data: 500 users with 200 MB = 100 GB user data
+ MySQL data: 5% of 100 GB (User Data): 5 GB
+ Zimbra binaries: 10 GB
+ Zimbra logs: 20 GB
+ Zimbra indexes: 25% of 100GB (User Data) = 25 GB

SUBTOTAL:
100 + 5 + 10 + 20 + 25 = 160 GB
Backups: 160 % of Subtotal: 160 * 160% = 256 GB for backups
TOTAL: 160 + 256 = 416 GB

6. Sizing
Storage sizing is important for an excellent performing Zimbra application (see example). If you are doing a Network Edition trial you should contact the Zimbra technical team for sizing information for storage including number of disks, which Raid level to use, and the size of the drives to use. Configuration of the Zimbra store volume is important in satisfying the application IO requirements.

Remember, it’s also a good idea to review the Zimbra Quick Installation Guide where you can find this information and many more good tips.

Do you have a good tip to share? Feel free to add a comment!


Anup Patwardhan is the lead Zimbra sales engineer

Zimbra and Alfresco Go to Peru

One of the great things about being an open source company is that we have a passionate community that goes beyond the boundaries of any one location (Zimbra HQ, for example), with community members that participate and contribute from all over the globe.  We saw this early on with the help the community gave us for international translations,  and several of our early partners hailed from as far as South Africa, Brazil and Germany.

So in December when the Ministerio de Vivienda – the  Ministry of Housing in Lima, Peru – began looking for new options to replace their expensive proprietary software with lower-cost, open source alternatives, it came as no surprise that the open source community eventually led them to Software Libre Andino, a Zimbra / RedHat distributor in Peru who helped replace their outdated systems with modern ones, including Zimbra for collaboration and Alfresco for document management.

The Ministerio de Vivienda, which is responsible for all the housing, construction and sewer systems in Peru, has a mission to improve access to adequate housing and basic services to all the citizens of Peru. Saving the government money is definitely one reason for the switch to Zimbra, but another important factor in their decision to deploy open source solutions is they found that open platforms allow their users to easily integrate and build new solutions on top of this foundation.

In this case they were able to deploy the Alfresco Zimlet created by Zimbra community members and allow a simple way for employees to store documents that are attached in email on the Alfresco server, and in turn select documents from the Alfresco server and attach them to a Zimbra email. Simple, inuitive integrations like these make it easy for government agencies or companies to invest in multiple open source products to meet their needs, instead of choosing proprietary options.

We love to hear stories of how Zimbra and open source technologies travel the globe – if you have any stories you want to share, drop us a line.

(Below: Save attachment to Alfresco and add an attachment to Zimbra from Alfresco).

Save to Afresco

Add from Alfresco

Zimbra Gallery Pages:
Save in Alfresco Zimlet
Alfresco Zimlet
Alfresco Zimlet Peru