FAD APAC KL 2016

FAD APAC for budget planning has been happened during two days 9th-10th of July in Kuala Lumpur with a lot of exciting discusions (something really hot 😉

Day 0:

My flight was booked lately so I have to transit in HCMC (the direct flight fare from Hanoi to KL was increased so much) and I came to KLIA a bit late. After a almost 2 hours to pass through Immigration gate, I decided to take a taxi to the hotel. It was a bit late so I did not want to look for routes on the map (I also had not got Internet connection on my phone). Finally, I met Zsun, Prima and other participants at the hotel!

Day 1:

Day 1 started with our discussions about current issues in each APAC country.

The most important for me is leadership status in APAC region. I have worked as the only APAC regional leader for years. Sometimes, due by the day life, I could not respond in time to everything as others expected. Especially, since I decided to jump into another big new open source project, OpenCPS, a half year ago, my spare time have been less. That’s why I really liked to delegate APAC leadership to a group of active Fedora contributors in APAC, the ones attended three last APAC FADs for budget planning. I am still here to support everyone. However, I would like others to be more active to take the leadership to push APAC region toward.

The next interesting topic we discussed in the morning is how to do more activities within APAC, while keep the region connected to the world. We discussed the idea of running bi-annual FUDCons (proposed by gnokii). The ideas behind this is to save a half of money for running FUDCon every other year ($15k per year, at this moment) for supporting APAC people to attend Flock every year ($7.5k per year). Annual FAD can be organized as a separated event in a year and mixed to FUDCon another year. Some travel subsidy could be saved for other useful activities/events (or added to Flock support for APAC people – raised to ~$9k per year).

During the first day, we did review the whole APAC FY2017 budget to cut it down to the final allocated budget, $11,500. After a lot of adjustments, it was cut down to $12,200 ($700 difference). The updated budget table could be found on the wiki here with about $3k left for media and $4,200 left for events/activities in APAC budget until the end of FY2017.

Day 2:

During the day 2, we discussed about FY2018 budget for media, swag, events and activities.

Some of important fixed items were listed as below:

  • Swags ($1,000), DVD ($1,500), Release parties ($1,000) for 2 releases: $3,500 * 2 releases = $7,000
  • FAD for budget planning: $5,000
  • SEA translation sprints (for approx 10 teams): $3,000
  • SFD 2017: $1,000
  • Some events in India: $1,000
  • Some events impact to the whole region:
    • Hong Kong Open Source
    • Barcamp Bangkok
    • Barcamp Yangoon
    • COSCup
  • Then fianally, we decided to support COSCup with $4,000 to send gnokii there to re-connect Fedora community in China, Hongkong and Taiwan.
  • Total requested funds: $20,000

The whole budget table could be found here: https://fedoraproject.org/wiki/FAD_KualaLumpur_2016/APAC/Budget:2017-2018 not has been really updated (someone will surely upload our final spreadsheet onto that page).

We also have a lot of discussion about how to grow up the APAC community. Some of them are really hot 😉 but most of them are quite effective for the whole region.

The FAD was ended at about 3:00 PM for sending some people (include me) to the airport to catch the late flights back to our cities for a coming work week.

Thank you all for attending and continuously contributing to Fedora. Especially thanks Izhar for hosting us, for welcoming us to our home with that really nice local dinner.

See you all everywhere 🙂

Nha Trang ICT 2015

I came to Nha Trang this year to bring Fedora back there after the successful event last year. This year, the event was held in another university in Nha Trang, TCU with more participants from other universities in Nha Trang and nearby cities.

There was a academy/science conference in the morning with some talks from open source enterprises who sponsor the whole event. The afternoon was reserved for FOSS communities and I had a session to introduce about the Fedora project to all students and lectures. There were about 200 attendees join into a big classroom.

During the session, I talked to them about the benefit of contributing to FOSS and Fedora. I told participants what the employers need in general when they recruit new employees, especially young students. Basically, they need candidates to have critical thinking, group working, English speaking and technical skills. Students can study those skills during participating in a FOSS project like Fedora.

I also had got a table to put some Feodra 23 DVD and small pins there. People were really interested in those gifts and grabbed them all in less than half an hour. People asked a lot of questions about Fedora and FOSS and I tried my best to answer most of them.

The last session in the afternoon was for Q&A. I was appointed to answer most community-related questions.

Hope students and lectures in the university and nearby would be more interested in Fedora and FOSS after this event.

See some more pictures here.

FAD APAC Singapore 2015

We had decided Singapore as the location for FAD APAC 2015 in a discussion during FUDCon Pune. Following up the first FAD for APAC budget planning in Phnom Penh last year, we would like to make a plan for the events, activities in APAC and budget for them during next fiscal year (March 2016 – February 2017). This year, as suggestions from FPL, Council and other community members, we also added another main purpose to develop a strategy/plan for user and contributor growth in APAC which had been discussed a little last year.

We tried to invite at least a person from each country in APAC. Some people were from countries where Fedora events and activities had been happening last year, some others were from countries which we would like to get them more active. However, due to budget limitation and/or lack of contributions, some countries do not have any representatives finally. Before attending FAD, all participants had been asked to list events, activities and ideas to grow up Fedora community in their owned countries. I think it would save a lot of time for all of us to prepare something in advance but not all participants got that small exercise done.

The FAD was in two days. We started the first day with a short introduction from each country representatives. People introduced themselves and reported the situation of Fedora community in each country. Most of us mentioned to the issue of smaller (than Ubuntu) users community. It would be better to have a large number of users since people often contribute to an open source project after using it for a while. However, in some specific situations, the conversion rate (from users to contributors) is more important. Another common issue in APAC is lesser people’s attention to operating systems. In some countries, people now pay more attention to other *new* things like apps, data, etc. We agreed that our strategy to reach them needs to be changed, but it should be different from a country to the others. A common thing we could do together is to organize more interesting events, activities and distribute more media, swags to attract more attention from people. Beside that, since APAC is a large and cultural/language different area, each country should have a specific strategy/plan to grow up users and contributors community.

Also during the first day, we started discussing on the future Fedora events and activities next year. Each country described their scheduled events, activities then we tried to see if other countries/members can collaborate and to estimate necessary budgets to each of them. At the end of the day, after long discussions and (sometimes :)) debates, we made a list of scheduled events and activities in APAC next year and estimated budget for each.

See more: https://fedoraproject.org/wiki/FAD_Singapore_2015/Events

Also during the first day, we discussed about media and swag production and distribution process. We decided to improve our system to do producing them centrally then distribute to other countries. Indian community did a good job last two-three releases so we decided to continue that way. The best way for media distribution, especially to some strict countries like China, is via Red Hat channel. Media would be distributed to Singapore for all ASEAN countries via Red Hat offices too. The request, tracking, managing tools (e.g. Trac) also need to be changed to adapt the new process. We decided to think and discuss more to define that process and related tools as good and clear as possible.

During the second day, we discussed more about CC holder and reimbursement process in APAC. Since the current APAC CC holder, Izhar, is too busy, some reimbursements are not fast enough. People need to wait for a few months to get their prepaid money back. We decided to propose to have an additional CC holder for APAC (preferable in India/SL since that is a large area with a lot of Fedora contributors). We would send our proposal officially once we find a good candidate.

For better collaboration among countries in the whole region, we discussed more about tools (e.g. Trac, mailing lists), meetings and plans. Some Ambassadors in APAC do not know their job/tasks even common stuffs like Ambassadors’ plan in each release cycle. We decided to improve regional leadership as well as ourselves to do the Ambassador job better.

Later of the day, we tried to find out the candidates for new Budget.next roles. Once this new process is out officially, we will make the final decision based on those candidates.

Some other stuffs have been opened and need to be discussed more. However, for me, this FAD was success as we got almost main purposes done.

Please kindly checkout this pad for more information: http://piratepad.net/FAD-Sngapore-2015

Last but not least, you should also check out other interesting event reports and photos from other attendees.

FUDCon Pune 2015 – toward the future

FUDCon Pune 2015 has just been closed. My flight would be one of the earliest one after FUDCon leaving India ( I am the Mumbai airport now).

While Closing keynote shown a lot of impressing numbers, I personally want to share some thoughts from one of FUDCon participants’ point of view. I haven’t attended any more FUDCons since FUDCon KL 2012 (FUDCon APAC 2013 was cancelled by lack of bids and I myself missed FUDCon Beijing 2014) so it was really exciting to me to meet more people again and again. Some faces I have met several times before at Flock, FAD and many other events, some faces are quite new, but all of them are really friendly. Meeting and discussing with people face to face is still one of the best things in open source world.

During the FUDCon we participated in a lot of interesting talks and discussions. I loved the closing keynotes in day-1, Whats Going On In A FOSS Project by HarishPillay, and day-2, Achieving Community Goals with Fedora, by tnzchok. They contain a lot of ideas to push Fedora and open source projects toward. I also loved “”Selling” Open Source 101″ by my friend, Izhar as well as a lot of other interesting talks down there.

I myself actively participated in BoF discussions about budget planning, organizing events, media/swag production and distributing, etc. In the day-1, we had a BoF discussion to decide FUDCon location for 2016. As I reported to the mailing list, we decided to have more time for the Cambodian team to make their bid more ready. In the day-3, we had another BoF session to discuss about the location for Budget Planning FAD 2015, how to produce and distribute media and swag better and I also had a wrap-up for all to follow them up.

Everything is going on and I believe after the FUDCon with a lot of discussions and ideas, we can make the project better, toward the bright future.

Thanks all my friends. Hope to see you next times.

 

 

 

 

The first OpenDay 2015 – key statistics

Chào các anh, các chị và các bạn,

OpenDay, sự kiện đầu tiên được VFOSSA tổ chức riêng cho các dự án, nhóm cộng đồng nguồn mở, đã diễn ra được hơn một tuần với rất nhiều cung bậc cảm xúc từ nhiều phía.

Trước hết, thay mặt BTC, xin gửi lời chân thành cảm ơn tới các cá nhân, nhóm cộng đồng, các công ty đã quan tâm tham dự. Không có sự tham dự này, dù là sự kiện dành riêng cho chính các bạn, OpenDay cũng khó có được bất kỳ kết quả gì, chứ đừng nói đến thành công hay không. Cảm ơn Trường đại học Thăng Long đã đứng ra hỗ trợ đang cai tổ chức. Cảm ơn các DN thành viên VFOSSA đã tích cực hưởng ứng sự kiện trong vai trò nhà tài trợ: D&L, Netnam, HaproInfo, eXoPlatform, VDC-IT, Geekpolis, EcoIT, DTT đã tài trợ cho sự kiện. Cảm ơn ITPlus, Vinades, iWay đã hỗ trợ công tác tổ chức và tư vấn về nội dung. Và đặc biệt cảm ơn Open Development Cambodia, nhóm cộng đồng quốc tế duy nhất, đã mang đến cho OpenDay một chủ đề rất mới mẻ và đầy hứa hẹn, OpenData.

Báo cáo này chủ yếu liệt kê một số dữ liệu cơ bản, không (hoặc ít) kèm theo các bình luận cảm tính cá nhân. Sau kỳ nghỉ lễ 30/4, chúng tôi sẽ dành thêm thời gian phân tích sâu hơn, đặc biệt là về mặt được và chưa được của sự kiện vừa qua để rút kinh nghiệm và tổ chức các sự kiện OpenDay tới được tốt hơn.

Đầu tiên, về tài chính, với sự hỗ trợ của các nhà tài trợ và công tác tổ chức, tổng thu – tổng chi sau sự kiện đã dương. Chi tiết thu/chi tài chính sẽ được thông báo cho các nhà tài trợ và BTC. Phần tiền dư sẽ được chuyển vào quĩ chung của VFOSSA để hỗ trợ tổ chức các sự kiện OpenDay sau cũng như các hoạt động khác của cộng đồng.

Khoảng 40 người (lúc đông nhất là gần 50, chưa kể đội ngũ các tình nguyện viên) đã tham dự tại hội trường trường ĐH Thăng Long và khoảng hơn 20 người đã tham dự online từ xa, qua dịch vụ TrueConf được hỗ trợ bởi HaproInfo.

Trong phiên buổi sáng, sau phát biểu khai mạc của ông Nguyễn Hồng Quang, Chủ tịch VFOSSA, 3 cộng đồng đã có dịp giới thiệu về dự án và các công việc đang thực hiện của mình, bao gồm: NukeViet (Mr. Hùng, NukeViet – Vinades), OpenData (Mr. Lê Trung Nghĩa và Mrs. Terry Parnell, OpenDevCam)  và OpenEC (Mr. Tuấn, OpenEC – iWay)

Khoảng 30 người đã tham dự ăn trưa và tiếp tục trao đổi các chủ đề cùng quan tâm.

Phiên buổi chiều tổ chức theo hình thức Birds of a Feather với chủ đề trọng tâm về OpenData, một khái niệm còn tương đối mới mẻ ở Việt Nam. Sau hơn 3h thảo luận, nhóm làm việc (đến cuối buổi còn khoảng 15 người) đã thống nhất chính thức khởi động thành lập cộng đồng OpenData Việt Nam, kết nối ngay với Campuchia, Thái Lan; chuẩn bị mời thêm Myanmar, Lào để hình thành OpenDevMekong, tiến tới kết nối toàn khối, hình thành cộng đồng OpenData ASEAN. Một mailing list OpenData mới và một Facebook page OpenData ASEAN đã nhanh chóng được lập ra để kết nối ngay cộng đồng, bắt đầu từ những người đã tham dự phiên buổi chiều, và ngay lập tức đã thu hút thêm nhiều người quan tâm.

Cộng đồng OpenData sẽ sớm tổ chức một số hoạt động như dịch sách OpenData Handbook, công cụ quản trị CKAN, tổ chức Video conference với một số nhóm cộng đồng đã và đang làm hoặc quan tâm đến OpenData để chia sẻ kinh nghiệm. Các bạn quan tâm có thể tham gia vào mailing list và/hoặc Facebook page để nhận được các thông tin mới nhất và cùng tham gia thảo luận.

Một số số liệu ngoài lề khác:

  • 85 lượt likes trên OpenDay Fan page trên Facebook tính tới thời điểm hiện tại.
  • Post Reach 1,641, Engagement 233 People Engaged, 15 Comments, 14 Shares, 2,632 post clicks.

Một số bài đã đăng:

P.S. cá nhân tôi xin chân thành gửi lời xin lỗi vì sự chậm trễ công bố báo cáo về sự kiện, phần vì muốn chờ thu thập tương đối đủ dữ liệu, phần vì công việc hàng ngày trước kỳ nghỉ lễ 30/4 quá bận.

Rgds,
Truong Anh Tuan

The first APAC Ambassadors FAD for annual budget planning

We have finished the first ever FAD for APAC Ambassadors for annual budget planning in Phnom Penh at the last weekend.

As other participants like Sirko or Siddesh wrote some nice summary reports (day 0, 1 and 2), I would not like to repeat those more. Instead of those, I would like to tell you some stories behind this FAD.

You may know, EMEA region have done some successful FADs for EMEA Ambassadors for annual budget planning for two years: 2012, 2013; and this year, they are planning for the third one in Leverkusen, Germany on December 5th, 2014. The past FADs were quite successful as all their main goals have been done. Budget plans for the last two fiscal years are quite good with almost events, activities and swags were analyzed and estimated. Each year, the total expense was close to the plan (!).

That’s why I thought about how to do the similar event in APAC. Last year, I discussed with some other members in region and tried to make the first APAC FAD in Manila, Philippines. However, preparation time was too short so finally, we could not make it.

This year, with a lot of support from other members (thanks to Sirko from EMEA for helping us, and thanks to Somvannda and Nisa Ban for hosting the event and doing all the facilitating jobs), we have been able to make it. I do not say that it was really successful but it was fine enough for us. All the main goals have been done. We got a list of events and swags with fully estimated budget in APAC during the next FY2016; we distributed all requested Ambassadors polo shirts; and last but not least, we had got a good time to meet face to face to discuss a lot of things and get understandings each other better.

It was just our first time and we would make it better and better in the future. We will have some more small adjustments and push these results to the next budget allocation phase (originally organized by FAmSCo and OSAS) in January-February, 2015. Hope we can do events and activities much better in the next FY2016.

Thanks again for all participants and see you next year.

Fedora Join workshop at Nha Trang IT Day 2014

Sunday, October 26th, 2014, at Nha Trang university, Nha Trang, Vietnam, the Nha Trang IT Day 2014 was taken place. During that day, the Fedora Join workshop was held to introduce about Fedora Project to professors, teachers and students who work and study at NTU and nearby universities and to help them to join into.

In the morning, I had got a keynote about some free and open source software principals and the community world-wide as well as in Vietnam. In fact, university students in Nha Trang had not got much information about FOSS and most of them do not know what Fedora exactly is. The talk made people to pay more attention on FOSS and Fedora.

My keynote in the morning session

At the end of morning session, there were a round table to discuss more and answer questions to attendees. We talked a lot about open source, how they built and how to contribute to them.

Round table

In the afternoon, I held a workshop particular in Fedora to introduce about Fedora and help people to join into the project. There were over 20 attendees and they were really excited to earn new things.

Attendees were asked to introduce themselves one by one and put their names into a PiratePad.

I talked briefly about the Fedora Project and Fedora community world-wide as well as in Vietnam; then I shown some slides to let people know how to contribute to Fedora with and without coding.

During the workshop, I answered a lot of questions about Fedora and Linux/FOSS in general.

At the mostly end of the workshop, helped people to do some initial tasks to join into Fedora project: register their FAS account, read and sign FCLA, create their personal wiki page, join into some mailing lists and connect to IRC channels. People were also asked to put their FAS account into the PiratePad and connect to IRC channels to keep in touch later.

I will keep in touch with them, especially, the teachers. Hopefully, we will have more FOSS and Fedora activities in Nha Trang in the future.

Some other pictures (taken by myself): Facebook album link here.

An article by organizers (in Vietnamese): http://ntu.edu.vn/kcntt/ViewTin.aspx?idcd=13&idnews=5589

My 2nd Flock

It’s really excited. And I am back to work now.

I got an awesome Flock although it was not good from start because of an issue in my flight ticket which delayed me a day to meet fantastic friends in Fedora community.

Because my flight was delayed, my talk was delayed too but it was still in a good time, in the morning of 2nd day. There were many participations and they contributed more to my topic “Improving Mentors program”. In general, I would like to create a basic set of guidelines for mentors to work with their candidates. Although mentoring strategies are different among regions and even among mentors, I still believe there are some basic stuffs which every mentors need/should do for their candidates from beginning.

I had made some notes here: https://fedoraproject.org/wiki/User:Tuanta/Mentor_Guidelines_Draft and hope other mentors to contribute more before, during as well as after Flock.

Honestly, there were not many contributions before Flock. During my talk at Flock, I got some value ideas and comments. They took me to a new (not really new) direction that we should have specific guidelines for each regions since knowledge and experience of candidates are not equal among regions. Additionally, there may be more specific ones per country or mentor but they should be managed separately.

Other talks brought to participants a lot of value information and updates. Flock also made a good chance for people to meet and do other activities like key signing party, discuss some hot topics face to face, etc. I also loved joined dinners where I could drink beer, make friends and chat with other nice people in Fedora community. It would be much easier for me to work with other members after face-to-face meetings, especially for my work in FAmSCo and Server WG teams.

Frankly speaking, I prefer topics related to governance and community than technical ones. Most of technical ones could be easily accessible over the Internet while people-related ones are more complicated and should be discussed in person. However, I were still appreciated all people who contributed their time to make Fedora as well as this Flock succeed.

This would be another unforgettable event for us and I hope I can work and contribute to Fedora more and more.

IMHO, in the future, we should have more volunteers to support people to arrange their flights, accommodation, visa application etc. to avoid any potential issues. I am, of course, ready to join into that team.

Also, before and during the Flock, there were some discussions about subsidy’s criteria. In the future, I think, beside having accepted talks, people should show their more interests in other talks and activities in Flock. And to save money for supporting more people come, Flock could provide partially fund support instead of almost fully support as present. People may ask for support for flight, accommodation or both but it would effect to acceptance possibility of their requests. IMO, supporting for flight is enough, people can group up themselves to look for suitable hotels (it also would be better for collaboration).

FOSSASIA 2014 – the last day

Sunday, March 2nd, 2014:

Every incredible time would end, anyway. This was that last day of FOSSASIA 2014 and all activities were moved from Norton University to Open Institute. Fedora had registered a workshop to instruct people how to join into Fedora Project and have some very first contributions.

There were about ten attendees to our workshop. It was not a big group, however, most of them were quite interested in joining and contributing to Fedora.

Sirko, Kushal, Thang and me lead the workshop. After some basic introduction about Fedora Project, our four foundations, our missions, etc. by Sirko to help people know more about Fedora, we tried to support them do some first tasks to join into Fedora Project. People registered their FAS accounts, signed Fedora CLA and created their own wiki pages.

They got all done fine. The new wiki pages introduce a bit about themselves: Dang Hong Phuc from Vietnam, Somvannda Kong from Cambodia, Nisa Botrey Ban from Cambodia, Anwesha Das from India, Praveen Patil from India, Sarup Banskota from India (he had already joined into Fedora Design team before).

We introduced them more about some parts of Fedora Project and helped them choose their interested teams. People were really interested in join to Ambassadors team. I myself took mentoring Nisa and Somvannda from Cambodia. When being approved, they would be two first Fedora ambassadors in Cambodia. I hoped they could start promote Fedora in Cambodia soon. Beside that, I took mentoring Phuc and Anwesha too. I told all of them to explore Fedora Project first and suggested them to join to some other teams (beside Ambassadors) which would help them a lot in speaking Fedora Project out loud. Two others were mentored by Kushal. He is the only available mentor in India now while he needs to take over some pending shakthimann’s tickets so he would have a lot of work.

After that, Kushal introduced about Public SSH key and GPG keys and we helped people to generate their owned keys. Then, a small key signing party was organized on site. Kushal instructed people to understand “the Web of Trust” concepts and how to sign other people’s keys. People needed to show their ID cards, of course. And finally, we trusted each others 🙂

The workshop was successful. We “recruited” six additional Fedora contributors. Beside Sarup who had already joined into Design team, others were suggested to L10n team and we were really happy to have two first Cambodia committed to start Fedora Khmer translation team.

FOSSASIA 2014 was ended successfully, at least, with Fedora team. It’s time to take a short rest and explore the new mythical land, Angkor, Siem Reap and Cambodia 😉

See more: series of photos.

FOSSASIA 2014 – Day 2

Saturday, March 1st, 2014:

We had an interesting time on the previous day so we hoped we can get more attention from participants this day.

In our Fedora dedicated room, the day started with an Inkscape workshop by Sirko Kemter. There were about 50 attendees. Some of them use Linux and others use Windows and MacOS. We tried to help people to install Inkspace. It was not a big deal for Linux users, but somewhat difficult for Windows and MacOS ones, especially, in that bad network conditions. Fedora users, of course, got more helps from us ;). They were also happier because they could get your laptop prepared sooner then focus more time to the workshop.

After that, the topic changed to an invited talk about Linux and FOSS users group in Cambodia. It was not a quite big group but they had organized some events and activities. I thought to get in touch with them for further collaborating for Fedora activities in the future, as up to this time, we had not got any Fedora activities in Cambodia (however, this fact was changed completely in the next day – the last day in FOSSASIA 2014 – see my next report about the last day).

In this day, there were some other talks from Feodra guys, including: HA with Fedora by Nguyen Nang Thang and PaaS with Fedora by Uditha Bandara Wijerathna which sent participants a stronger message that they can do a lot with Fedora, mostly everything!

We would hope that people would pay more attention to Fedora, adopt to it, join to contribute to, etc. and lets see what happen in the next day.

In the evening, we got a nice dinner again in a nice local restaurant with Cambodian foods and a lot of beer 🙂

FOSSASIA 2014 organizing team was awesome so I would hope I can have more chance to attend to next year(s). It is even very nice if we can organize an APAC FUDCons together with FOSSASIA. It would be a good idea to get more people to attend, both Fedora contributors and our (potential) users while keeping the total budget managed (you know, there is a limit of budget for each FUDCon). Why not, I believe that we can try it.

See more: series of photos.